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 GENERAL FAQs


We will be using Zoom to conduct the Virtual Research Forum. To access the conference, you will need at minimum, a computer with an Internet connection. If you are a presenter, you will also need a microphone and a webcam (these can be integrated into your computer). If you are an audience member and want to be able to ask questions of the presenter, you will also need a microphone (and a webcam if you want to be seen). For the best experience, please take time to test these items before the conference begins. Note: You do not need a zoom account to participate, but you should go ahead and download the software to your device if you have not done so already. You can download the software to your computer here: https://zoom.us/download. We strongly recommend that you join the conference through a computer, though if a mobile device is your only option, you can also download the Zoom app from the app store. Presenters must join using a computer for best quality presentations.

Login instructions will be provided via email at least 5 days in advance of the conference.

The Virtual Research Forum will be coducted live.

Yes, the sessions will be recorded and availble to registered participants after the conference.

At the end of the conference, you will be asked to complete an online evaluation form. After completion of the evaluation you will be directed to a CE credit claim form. Once you complete the form, you will be able to download a certificate. For information on the types of CE credit offered, click here: http://www.achonline.org/Events/Forum/2020/Continuing-Education-Credit

Yes, anyone who wishes to participate in the virtual conference or view the recorded sessions must register for the event.

Keynote sessions, oral abstract presentations, narrative medicine presentations, workshops, and rapid poster sessions.

The registration rates, cancellation policy, and pricing deadlines can be found on our website here: http://www.achonline.org/Events/Forum/2020/Registration

The conference will be held during the Eastern Daylight Time (GMT-4). Please be aware of your local time and plan accordingly. If you have specific requests for scheduling your presentation at a certain time due to your time zone, we want to accommodate you! Please email us at [email protected].

 

 

 Presenter FAQs


You can find detailed information about oral abstract, narrative medicine, poster presentations and workshops online at http://www.achonline.org/Events/Forum/2020/PresenterInformation.

We will be sending detailed instructions to everyone presenting to let you know everything you need to do and be prepared for, for the best presenting experience. For now, you can be working on your powerpoint presentation or digital poster. If you have any specific questions, please email us at [email protected].

Yes! We will offer all presenters the opportunity to sign up for a 15-minute practice session where an ACH staff member will enable a zoom meeting room and join you to answer any questions you may have and help you navigate the platform. Sign up for a practice time here: https://bit.ly/ForumPresenterPractice

We ask that all presenters log in 15-minutes in advance of their scheduled session. This time will allow the session moderator and ACH staff to support any questions and set up prior to the start of the session. It is very important that we begin and end on time to keep the conference progressing properly.

At the start of the session, the moderator will give a brief introduction and will then turn it over to the presenters. The moderator will ensure all presentations remain on time and will call on each presenter when it is their turn to begin. If there are multiple presentations being given during a session, the presentations will be given in the order outlined in the online agenda.

No. The virtual conference is real time.

All presenters will be added as co-hosts for their given session. Each presenter will have the ability to share their screen so that you can control your own slides.

You are welcome to show a video during your presentation as long as you remain within your given time limits. When sharing a video, please be sure your video is already pulled up on your computer. You will select the share button, click the video player as the window you wish to share, and be sure to check the box to allow your computer sound to play in the meeting before sharing the video live! If you have questions, contact ACH Staff at [email protected].

Click here (pg. 5) for an example image of what the attendees will see during your presentation.

Click here (pg. 6) for an example image of what you (the presenter) will see during your presentation.

Yes! We ask that you use a desktop or laptop computer when presenting (phones and tablets are harder to keep steady and can be more complex when sharing your presentation). Please present from a well lit room and we encourage you to have your camera placed at eye level for best quality. Click here (pg. 3) to refer to our tips and tricks for a high quality video presentation.

All attendees will be muted when entering the sesssion. We want this experience to as personal and relational as possible. When it is time for Q&A we will ask that participants use the hand raise function on zoom when they have a question. The presetner will call on the participants with their hand raised and the participant can unmute themselves to ask the question. To view how to use the hand raise function, refer to our Zoom Tricks & Tips document (pg. 1).