Forms and Documents

 

Program Documents  
Click on the links to access the files.          		 Purpose/Use

FIT Portfolio
 
Your FIT Portfolio is a master compilation of the items that document your progress in, and ultimately completion of, the FIT program.  The purpose of requiring FITs to maintain their FIT Portfolio throughout their program tenure is to provide a non-burdensome, meaningful and educational practice for FITs to track documentation of their FIT progress, which will be used by the FIT committee to make assessments regarding progress and graduation. The FIT portfolio is made up of:
 

Required Portfolio Submission Materials:

  • Narrative Personal Statement: This statement is typically a 1-1.5 page essay that should explain in a narrative fashion where you feel you are in the process, and may include any realizations you have made about yourself, what you feel you need to work on, what areas you have experienced personal growth in, etc. This statement is a self-evaluation tool that should include reflection on your journey towards competency as it relates to both personal awareness and skill building. 
  • Updated Learning Plan: Update your learning plan so that it contains overall goals for the year, specific objectives which will lead to those goals, learning activities that will lead to attainment of your objectives, and methods for evaluating your progress.
  • Letter from Guide: This letter should convey evidence of your growth and progress toward your learning goals, as well as provide specific examples of how you have demonstrated competence.
  • Letter from an Additional Faculty Member: If you have had encounters with Faculty and would like to ask them to write a letter, you are welcome to do so. This letter should be sent by a faculty with whom you have worked in ACH courses or in other capacities (through ACH or at your home institution). These letters should discuss your knowledge and competence as they relate to personal awareness and/or skills work. This additional Faculty letter will be a required part of the annual review process for 2021, so we encourage you to seek Faculty connections!
  • (Only required for FITs applying to Graduate) Letter from Learner: This letter should be written by a learner with whom you have worked in a teaching capacity recently.  These may be students and learners from any level. 
FIT Tracker

The FIT tracker is no longer a required piece of the FIT Portfolio annual submission. The purpose of the tracker is for you, your Guide, and other Faculty you work with throughout the program, to file evidence and feedback. You will use this tracker to help support your narrative personal statement and assess growth areas and opportunities. We ask that you review your FIT tracker with your Guide prior to submitting your FIT portfolio materials. 

The user friendly version of the FIT tracker is ready for your use via Google Sheets to help enable file sharing amongst you, your Guide, and any Faculty with whom you need to share. If you already have a google account, you will be able to save this file in your Google Drive. If you do not already have a Google account, we ask that you create one; it is free to do so.  You can set it up here. 

  • Once logged into your Google account, click the link below. This will route you to the new FIT tracker via Google Sheets. 
    https://docs.google.com/spreadsheets/d/1bgWzLda9fMdbBrGz0HXwv7-dg5Z6_pdhG03E8jzWkDI/edit?usp=sharing
  • Click “file” and “make a copy” in the top menu.
  • Save your copy to your google drive and begin using as you wish.
  • Note that the tracker has four tabs, one for each domain. 
  • Housing the tracker in Google Sheets allows you to share the link to your tracker with your Guide and any Faculty to add comments. You can do this through the green “share” button in the top right.
Program Content: Domains, EPAs, Microskills To be used as a reference for prospective and current FITs, as well as Faculty to be used when determining whether a FIT has demonstrated the required skills for successful advancement through the program or graduation from the program.
Request for Letter of Support from: To be used by those applying to the FIT program or for current FITs wishing to advance or graduate from the program.  Each linked letter template outlines exactly what the letter writer needs to address.
Learning Plan Template To be submitted by those applying to the FIT program or for current FITs wishing to advance or graduate from the program.
Sample Learning Plan To be used as a reference/guide for completing one's own learning plan.
FIT Program Agreement To be submitted by all FITs upon acceptance into the FIT program, acknowledging and agreeing to the terms of the program.
FIT Dismissal Policy  Policy outlining the grounds for dismissal from the FIT Program. 

FIT Reading Materials:

 The first section includes required readings that all FITs must have completed by the time they apply to graduation.  Additional optional readings are included as well.
Additional List of Reading Material To be used as an optional resource for FITs looking for addtional related readings (not required).
ENRICH-related Documents Purpose/Use
FIT/Guide Evaluation To be submitted by FITs and their Guide when the FIT wishes to advance or graduate from the program
ENRICH Co-facilitation Form To be submitted by FITs and their Guide immediately after ENRICH. 
Self-evaluation form To be submitted by FITs immediately after ENRICH.

Small Group Openings and Closings
Foolproof Guide to Running Role Plays
Challenges to Group Facilitation
Stages of Group Development Slide
Stages of Group Development Chart
Matrix Handouts
Setting up Case-based Learning Groups
Co-Facilitation Worksheet

 To be used as resources when preparing to co-facilitate at ENRICH.
Policies & Procedures  
Grievance Procedure To be used when seeking mediation for grievances.
Leave of Absence Agreement Form To be submitted when requesting a leave of absence from the FIT program.
Withdrawal Agreement Form To be submitted when officially withdrawing from the FIT program.
Guide Resources  
Guide Framework Outlines the roles and responsibilities of a Guide.
Winter Course Surrogate Guide Outlines the roles and responsibilities of a faculty member acting as a Surrogate Guide at Winter Course.

 

Grievance Procedure

It is expected that faculty Guides and FITs will occasionally become dissatisfied with the other's performance as a result of it being a close relationship with important mutual expectations. It is also expected that problems can and will usually be resolved by early and direct communication between the FIT and faculty Guide using skills we collectively hold as important. Problems will also be addressed through discussions between the FIT, the Guide and the FIT committee. The FIT committee and co-directors will monitor the progress of FIT-Guide pairs annually to insure that standards of excellence are met. Occasionally, one or both parties will wish for mediation from a third party.

Appendix VIII explains how FITs, Guides/faculty, or both can request mediation.

Leaves of Absence/Withdrawal

Occasionally, trainees discover that other demands or a change in professional interests require that they suspend or stop training. Forms to be utilized in the event of a formalized leave of absence or withdrawal from the program can be found in Appendix VI and Appendix VII and should be submitted to the FIT Committee for review and approval.

Copyright © 2021 Academy of Communication in Healthcare ACH
201 E. Main Street, Suite 1405 Lexington, KY 40507 Phone: 859-514-9211 Fax: 859-514-9207
Site designed and maintained by -- AMR Management Services --
Terms Of Use|Privacy Statement